Skip to content
CareRulebook
MenuClose

Where are you starting?

United StatesTexas, North Carolina, Georgia, Virginia, Ohio
United KingdomEngland
Free toolsChecklists, calculators and templates

Virginia · Home care organization license · 12VAC5-381

How to start a home care agency in Virginia (2026)

To start a home care agency in Virginia that gives hands-on personal care, you need a home care organization license from the Virginia Department of Health’s Office of Licensure and Certification (OLC). Apply at least 60 days before you open. The license costs $1,500 and lasts three years, and the regulation lists 35 topics your written policies must cover.

  • Rule-verified October 1, 2026
  • 85 rules mapped to policies
  • 15 official sources
Two co-founders of a Virginia home care agency, one a retired nurse, review a staffing schedule beside a CareRulebook binder

Quick answer

To provide personal care in Virginia, meaning hands-on help with bathing, dressing, toileting, transferring or eating, you need a home care organization (HCO) license from the Virginia Department of Health’s Office of Licensure and Certification (the OLC). Providers of only companion, homemaker or chore services are exempt.

Apply through the VDH OLC Portal at least 60 days before your planned opening date. The OLC’s fee is $1,500 for an initial or renewal application, not refundable, and licenses are renewed every three years. This is the state’s fee, not a CareRulebook price.

You designate a registered nurse to supervise personal care. The RN writes each client’s plan of services, supervision is "not to exceed 90 days" apart, and an RN or LPN is available whenever personal care is given. Written policies cover every topic in 12VAC5-381-180 and are reviewed at least once a year.

$1,500

OLC fee per 3-year license

12VAC5-381-70 A

60 days

Apply at least this long before opening

12VAC5-381-40 D

90 days

Longest gap between RN supervision

12VAC5-381-360 E

35

Policy topics in 12VAC5-381-180

12VAC5-381-180 C-F

Interactive check

Which Virginia license do you need?

What will your caregivers do?

Pick the highest level of care you plan to offer.

How to start a Virginia home care agency, step by step

Tick steps off as you go. Your progress is saved in this browser only.

  1. Decide which services you will offer

    Hands-on help with activities of daily living is personal care, which needs a home care organization license. Companion, homemaker or chore services on their own do not. Where the line falls.

    12VAC5-381-10, -30 A
  2. Appoint a qualified administrator

    At least one year of training and experience in direct health care delivery, with at least one year in the last five of supervisory or management experience in home health care or a related health program. Name an alternate for when the administrator is away.

    12VAC5-381-170 A, C
  3. Designate a supervising registered nurse

    An organization providing personal care designates an RN responsible for supervising it. An RN or LPN must be available during all hours that personal care is provided.

    12VAC5-381-360 A, F
  4. Arrange insurance and startup funds

    General liability of at least $1 million per occurrence, crime insurance or a blanket fidelity bond of at least $50,000, and malpractice insurance. Your application also needs a budget for the first three months and proof of reserve funds to cover them.

    12VAC5-381-190 A, -210 B
  5. Write your policies and procedures

    Before applying

    The governing body approves written policies on every topic in 12VAC5-381-180. See all 35 topics.

    12VAC5-381-180 A
  6. Apply in the VDH OLC Portal

    60+ days before opening

    Submit a complete initial application at least 60 days before your planned opening date. An incomplete application becomes inactive six months after the OLC receives it. The application, step by step.

    12VAC5-381-40 D
  7. Pay the OLC’s $1,500 license fee

    With the application

    The fee goes with the application and is not refundable. It is a state fee paid to the OLC, not a CareRulebook price.

    12VAC5-381-70 A
  8. Take the prelicensure consultation

    After applying

    Once your complete application is on file, the OLC arranges a consultation to explain the regulation and the survey process.

    12VAC5-381-40 A
  9. Inspection and your license

    Before opening

    Applicants are subject to OLC inspection. The Commissioner issues the license on finding the organization complies with the law and the regulation. Serve clients only once it is issued.

    12VAC5-381-20 B
  10. Unannounced inspections, at least every two years

    Ongoing

    If an inspection finds deficiencies, the administrator sends an acceptable plan of correction within 15 working days of receiving the report, and corrections are finished within 45 working days of the last inspection day. What the OLC checks at an inspection.

    12VAC5-381-80 A, D, G
  11. Every year: review policies and train staff

    Every year

    Review every policy at least once a year, with changes going to the governing body. Home attendants providing personal care get at least 12 hours of in-service training a year.

    12VAC5-381-180 B, -360 G
  12. Every three years: renew

    Every 3 years

    Licenses are renewed triennially, with the $1,500 fee. Between renewals, tell the OLC 30 days ahead of changes to your service area, address, ownership, services, operator, administrator or name.

    12VAC5-381-40 E, -150 E

Who needs a Virginia home care organization license

The Code of Virginia says "No person shall establish or operate a home care organization without a license issued pursuant to this article unless he is exempt from licensure pursuant to § 32.1-162.8." A home care organization provides home health, personal care or pharmaceutical services at a person’s home (Va. Code § 32.1-162.7). Personal care means nonskilled help with activities of daily living, which the regulation defines as "bathing, dressing, toileting, transferring, bowel control, bladder control and eating/feeding".

Companion, homemaker and chore services are outside the regulation: "In addition, this chapter is not applicable to those providers of only homemaker, chore or companion services as defined in 12VAC5-381-10." The line is drawn carefully. "Homemaker services do not include feeding, bed baths, transferring, lifting, putting on braces or other supports, cutting nails or shaving with a blade." If your caregivers will do any of those, plan for the HCO license.

  • Family and friends

    Family members, relatives or friends caring for someone are not a home care organization.

    12VAC5-381-10
  • Statutory exemptions

    Among others, a person working alone who is hired directly by the client, and organizations providing only housekeeping, chore or beautician services.

    Va. Code § 32.1-162.8
  • Branch offices

    Branches run under your main license. Send the OLC each branch address and it issues an updated license within 10 business days.

    Va. Code § 32.1-162.9 C
  • Drop sites

    A charting station or workstation cannot have staff assigned, take referrals or be advertised. Used as a business office, it needs its own license.

    12VAC5-381-270

Operating a home care organization without a license is a Class 6 felony in Virginia (Va. Code § 32.1-162.15), so wait for your license before you serve your first client.

Every policy topic in 12VAC5-381-180

The regulation says "The organization shall implement written policies and procedures approved by the governing body." Section 180 then lists the topics those policies must include, at a minimum, in four groups. "All policies and procedures shall be reviewed at least annually, with recommended changes submitted to the governing body for approval, as necessary."

Administrative and operational · 18

  1. 1Administrative records
  2. 2Admission and discharge or termination criteria
  3. 3Informed consent
  4. 4Advance directives, including Durable Do Not Resuscitate Orders
  5. 5Client rights
  6. 6Contract services
  7. 7Medication management, if applicable
  8. 8Quality improvement
  9. 9Mandated reporting of abuse, neglect and exploitation
  10. 10Communicable and reportable diseases
  11. 11Client records, including confidentiality
  12. 12Record retention, including termination of services
  13. 13Supervision and delivery of services
  14. 14Emergency and on-call services
  15. 15Infection control
  16. 16Handling consumer complaints
  17. 17Telemonitoring
  18. 18Approved variances
12VAC5-381-180 C

Financial · 6

  1. 1Admission agreements
  2. 2Data collection and verification of services delivered
  3. 3Methods of billing, by the organization and by contractors
  4. 4Telling clients about changes in fees and charges
  5. 5Correcting billing errors, and the refund policy
  6. 6Collecting delinquent client accounts
12VAC5-381-180 D

Personnel · 7

  1. 1Written job descriptions for each job classification
  2. 2Keeping a current personnel record for each employee
  3. 3Verifying licenses, certifications and training
  4. 4Annual performance and competency evaluation
  5. 5Verifying contractors meet your personnel qualifications
  6. 6Criminal background checks and a drug-free workplace
  7. 7Reporting licensed staff to their health regulatory board
12VAC5-381-180 E

Admission and discharge · 4

  1. 1Criteria for accepting clients
  2. 2Obtaining a plan of care or service
  3. 3Criteria for discharge, and referral to other services
  4. 4Notifying clients of discharge or referral
12VAC5-381-180 F

Policies must be available to clients and their representatives on request, and to your staff at all times (12VAC5-381-180 G-H). Telemonitoring and approved variances are listed without "if applicable", so an organization that does neither can say so in its policy.

A cork board with index cards reading Admission and discharge, Client rights, Infection control and Mandated reporting under a card reading Review every year, above a CareRulebook binder
Every policy is reviewed at least once a year, with changes approved by the governing body (12VAC5-381-180 B).

Every requirement, mapped to a policy

Beyond section 180, other sections and the Code of Virginia add duties an OLC inspector will look for: plans of service, supervision, background checks, records, complaints and abuse reporting. We mapped 85 requirements to the policies that cover them. Filter the table by topic or manual section.

What each topic needs, policies by section, and how to judge a Virginia manual →

85 rows

RuleWhat it requiresPolicy in your manual
12VAC5-381-180 A-B; 12VAC5-381-160 C

Approved written policies, reviewed annually

Implement written policies approved by the governing body; review all policies at least once a year and send changes to the governing body for approval.

"All policies and procedures shall be reviewed at least annually, with recommended changes submitted to the governing body for approval, as necessary."

1.1 Governing body, administrator and license
12VAC5-381-160 A-B

Governing body

A governing body legally responsible for management, operations and finances; it decides the services, ensures staffing and equipment, complies with the law and sets up a quality improvement committee.

"The organization shall have a governing body that is legally responsible for the management, operation and fiscal affairs of the organization."

1.1 Governing body, administrator and license1.2 Organizational structure and lines of authority
12VAC5-381-170 A-B

Administrator

Appoint a qualified administrator responsible for day-to-day management, with the eight listed duties.

"The administrator shall be responsible for the day-to-day management of the organization, including but not limited to:"

1.1 Governing body, administrator and license3.1 Personnel qualifications and job descriptions
12VAC5-381-170 C-D

Alternate administrator and availability

Designate someone able to act when the administrator is absent; the administrator or designee is available at all times during operating hours and for emergencies.

"The individual designated to perform the duties of the administrator when the administrator is absent from the organization shall be able to perform the duties of the administrator as identified in subsection B of this section."

1.2 Organizational structure and lines of authority5.8 After-hours care
12VAC5-381-150 E-F; 12VAC5-381-60 B

License posting and change notices

Post the license; tell OLC 30 days ahead of the eight listed changes, and give 30 working days’ written notice of changes needing a reissued license.

"The current license from the department shall be posted for public inspection."

1.1 Governing body, administrator and license
12VAC5-381-150 H

Advertising

No false, misleading or deceptive advertising or disclosures of fees.

"The organization shall not use any advertising that contains false, misleading or deceptive statements or claims, or false or misleading disclosures of fees and payment for services."

1.1 Governing body, administrator and license
12VAC5-381-140 B-C; 12VAC5-381-280 E

Discontinuing services

Written notice to clients and OLC 30 days before discontinuing services; return the license within five working days; tell OLC and clients where records will be kept.

"Policies shall specify arrangements for retention and protection of records if the organization discontinues operation and shall provide for notification to the OLC and the client of the location of the records."

1.1 Governing body, administrator and license10.2 Records retention
12VAC5-381-150 C-D; 12VAC5-381-80 B

Inspections and access

Let OLC inspect, give access to records, and allow interviews with staff, agents and contractors.

"The home care organization shall make available to the OLC's representative any necessary records and shall allow access to interview the agents, employees, contractors, and any person under the organization's control, direction or supervision."

1.3 Surveyor entry and survey cooperation
12VAC5-381-80 D-G; 12VAC5-381-100 D

Plans of correction

Submit an acceptable plan of correction with the four listed parts within 15 working days of an inspection or complaint report; finish corrections within 45 working days of the last inspection day.

"The administrator shall submit, within 15 working days of receipt of the inspection report, an acceptable plan for correcting any deficiencies found."

1.3 Surveyor entry and survey cooperation
12VAC5-381-90 B-C

Inspector home visits

Arrange OLC home visits with clients, families and caregivers, and explain that consent is voluntary and will not affect care.

"The organization shall explain clearly to the client, family or caretaker that the permission for the representative's home visit is voluntary and that consent to the home visit will not affect the client's care or other health benefits."

1.3 Surveyor entry and survey cooperation
12VAC5-381-180 C 18

Approved variances

Administrative policies cover approved variances. The topic is listed without "if applicable"; an organization with none can say so.

"18. Approved variances."

1.7 Variances from the regulations
12VAC5-381-120 B, E, H

Requesting and monitoring variancesif the organization requests or holds a variance

Request a variance in writing to the Director, OLC, showing special hardship; monitor any approved variance and collect data for OLC reports.

"The home care organization shall develop procedures for monitoring the implementation of any approved variances to assure the ongoing collection of any data relevant to the variance and the presentation of any later report concerning the variance as requested by the OLC."

1.7 Variances from the regulations
12VAC5-381-180 C 1

Administrative records

Policies on keeping administrative records.

"Administrative and operational policies and procedures shall include, but are not limited to: 1. Administrative records;"

10.2 Records retention
12VAC5-381-180 C 2

Admission and discharge criteria

Criteria for admission and for discharge or termination from service.

"2. Admission and discharge or termination from service criteria;"

2.3 Acceptance of clients for service2.4 Discharge and reduction of services
12VAC5-381-180 C 3

Informed consent

Policies on informed consent.

"3. Informed consent;"

2.6 Informed consent and advance directives, including DDNR orders
12VAC5-381-180 C 4; 12VAC5-381-230 C 9

Advance directives and DDNR orders

Policies on advance directives, including Durable Do Not Resuscitate Orders; give clients advance directive information before services start.

"4. Advance directives, including Durable Do Not Resuscitate Orders;"

2.6 Informed consent and advance directives, including DDNR orders
12VAC5-381-180 C 5; 12VAC5-381-230 A-C

Client rights

Written client rights policies and procedures covering the ten listed rights; review rights with each client at admission and document it.

"Client rights shall be reviewed with clients or client designees upon admission to the organization. The review shall be documented in the client's record."

2.1 Client rights, conduct and responsibilities
12VAC5-381-180 C 6

Contract services

Policies on contract services. The topic is listed for every organization; one that uses no contractors can say so.

"6. Contract services;"

1.4 Independent contractors and arranged services
12VAC5-381-180 C 7; 12VAC5-381-360 B 2

Medication managementif staff assist with or administer clients’ medications

Medication management policies where applicable. Personal care may include administering normally self-administered drugs as allowed by § 54.1-3408.

"7. Medication management, if applicable;"

5.3 Medication management
12VAC5-381-180 C 8

Quality improvement

Policies on quality improvement.

"8. Quality improvement;"

9.1 Quality improvement program
12VAC5-381-180 C 9

Mandated reporting of abuse, neglect and exploitation

Policies on mandated reporting under § 63.2-1606.

"9. Mandated reporting of abuse, neglect and exploitation pursuant to § 63.2-1606 of the Code of Virginia;"

6.1 Reporting abuse, neglect and exploitation
12VAC5-381-180 C 10; 12VAC5-381-150 L

Communicable and reportable diseases

Policies on communicable and reportable diseases; encourage and facilitate flu shots for staff and clients.

"10. Communicable and reportable diseases;"

7.2 Communicable and reportable diseases
12VAC5-381-180 C 11

Client records and confidentiality

Policies on client records, including confidentiality.

"11. Client records, including confidentiality;"

10.1 Client records: content and handling
12VAC5-381-180 C 12

Record retention

Policies on record retention, including on termination of services.

"12. Record retention, including termination of services;"

10.2 Records retention
12VAC5-381-180 C 13

Supervision and delivery of services

Policies on how services are delivered and supervised.

"13. Supervision and delivery of services;"

5.5 Supervision of personnel5.2 Personal care services and home attendant duties
12VAC5-381-180 C 14

Emergency and on-call services

Policies on emergency and on-call services.

"14. Emergency and on-call services;"

8.1 Emergency preparedness and response plan5.8 After-hours care
12VAC5-381-180 C 15

Infection control

Policies on infection control.

"15. Infection control;"

7.1 Infection control
12VAC5-381-180 C 16

Handling consumer complaints

Policies on handling consumer complaints.

"16. Handling consumer complaints;"

2.2 Complaints, grievances and investigations
12VAC5-381-180 C 17

Telemonitoring

Policies on telemonitoring. The topic is listed without "if applicable"; an organization that does not telemonitor can say so.

"17. Telemonitoring; and"

5.4 Telemonitoring
12VAC5-381-180 D 1

Admission agreements

Financial policies cover admission agreements.

"Financial policies and procedures shall include, but are not limited to: 1. Admission agreements;"

2.5 Client service agreement and disclosure
12VAC5-381-180 D 2

Data collection and verification of services

Collecting data on, and verifying, the services delivered.

"2. Data collection and verification of services delivered;"

5.6 Service records: completion and return
12VAC5-381-180 D 3

Billing methods

How the organization and its contractors bill for services.

"3. Methods of billing for services by the organization and by contractors;"

1.5 Financial controls, billing and refunds
12VAC5-381-180 D 4; 12VAC5-381-230 C 8

Notice of fee changes

Tell clients orally and in writing of fee changes they pay, no later than 30 calendar days after the organization learns of the change.

"4. Client notification of changes in fees and charges;"

1.5 Financial controls, billing and refunds2.1 Client rights, conduct and responsibilities
12VAC5-381-180 D 5

Billing errors and refunds

Correcting billing errors, and the refund policy.

"5. Correction of billing errors and refund policy; and"

1.5 Financial controls, billing and refunds
12VAC5-381-180 D 6

Delinquent accounts

Collecting delinquent client accounts.

"6. Collection of delinquent client accounts."

1.5 Financial controls, billing and refunds
12VAC5-381-190 B-E

Budget, accounting and theft controls

A working budget; GAAP records; an independent CPA audit at least every three years; documented controls against theft or embezzlement.

"The organization shall have documented financial controls to minimize risk of theft or embezzlement."

1.5 Financial controls, billing and refunds
12VAC5-381-180 E 1; 12VAC5-381-200 G-H

Job descriptions

A written job description for each position with title, duties, supervisor’s title and entry qualifications; employees can see theirs and are told of changes.

"Written job description that specifies authority, responsibility, and qualifications for each job classification;"

3.1 Personnel qualifications and job descriptions
12VAC5-381-180 E 2; 12VAC5-381-200 N-O

Personnel records

Keep an accurate, complete and current personnel record for each employee, with the ten listed items, in a system that protects confidentiality.

"Process for maintaining an accurate, complete and current personnel record for each employee;"

3.2 Personnel records
12VAC5-381-180 E 3; 12VAC5-381-200 C-D

Verifying licenses, certifications and training

Verify current professional licenses, certifications and training of employees and independent contractors.

"Process for verifying current professional licensing or certification and training of employees or independent contractors;"

3.2 Personnel records
12VAC5-381-180 E 4; 12VAC5-381-200 J-K

Annual performance and competency evaluation

Evaluate each employee’s performance and competency every year, including their development needs and plans.

"Process for annually evaluating employee performance and competency;"

3.3 Annual performance evaluation
12VAC5-381-180 E 5

Contractor qualifications

Verify that contractors and their employees meet the organization’s personnel qualifications.

"Process for verifying that contractors and their employees meet the personnel qualifications of the organization;"

1.4 Independent contractors and arranged services
12VAC5-381-180 E 6

Criminal background checks and drug-free workplace

A process for criminal background checks and for maintaining a drug-free workplace under § 32.1-162.9:1.

"Process for obtaining a criminal background check and maintaining a drug-free workplace pursuant to § 32.1-162.9:1 of the Code of Virginia; and"

3.4 Criminal history checks and registry searches3.5 Drug testing
12VAC5-381-180 E 7

Reporting licensed staff to their boards

Report licensed and certified medical personnel who violate their licensing or certification to the right board within the Department of Health Professions.

"Process for reporting licensed and certified medical personnel for violations of their licensing or certification to the appropriate board within the Department of Health Professions."

3.6 Reporting licensed staff to their licensing boards
12VAC5-381-180 F 1; 12VAC5-381-150 J

Criteria for accepting clients

Criteria for accepting clients; accept a client only when the organization can meet their needs at home.

"The organization shall accept a client only when the organization can adequately meet that client's needs in the client's place of residence."

2.3 Acceptance of clients for service
12VAC5-381-180 F 2

Obtaining a plan of care or service

The process for obtaining a plan of care or service at admission.

"The process for obtaining a plan of care or service;"

5.1 Initial assessment and plan of care2.3 Acceptance of clients for service
12VAC5-381-180 F 3

Discharge criteria and referral

Criteria for discharge or termination from each service, and referral to other agencies or community services.

"Criteria for determining discharge or termination from each service and referral to other agencies or community services; and"

2.4 Discharge and reduction of services
12VAC5-381-180 F 4; 12VAC5-381-230 C 10

Notice of discharge or referral

Oral and written notice with the reason, the referral organization’s contact details, and documentation in the record; at least five days’ written notice when the organization ends services.

"Process for notifying clients of intent to discharge/terminate or refer, including:"

2.4 Discharge and reduction of services
12VAC5-381-180 G-H

Policies available to clients and staff

Policies available to clients and their representatives on request, and to staff at all times.

"Policies and procedures shall be readily available for staff use at all times."

2.1 Client rights, conduct and responsibilities1.1 Governing body, administrator and license
12VAC5-381-150 I

Business hours and 24-hour on-call

Regular posted business hours, fully operational during them, and services provided or arranged on call 24 hours a day, seven days a week.

"The organization shall have regular posted business hours and be fully operational during such business hours."

5.8 After-hours care
12VAC5-381-150 K

Emergency operations plan

A plan for inclement weather or natural disaster covering contact with and essential care for clients, coordination with community agencies, and a current list of clients needing specialized help.

"The organization must have a prepared plan for emergency operations in case of inclement weather or natural disaster to include contacting and providing essential care to clients, coordinating with community agencies to assist as needed, and maintaining a current list of clients who would require specialized assistance."

8.1 Emergency preparedness and response plan
12VAC5-381-200 B, E

Staffing plan

A staffing plan reflecting the services offered, with enough qualified staff to meet clients’ assessed needs.

"The organization shall design and implement a staffing plan that reflects the types of services offered and shall provide qualified staff in sufficient numbers to meet the assessed needs of all clients."

1.2 Organizational structure and lines of authority3.1 Personnel qualifications and job descriptions
12VAC5-381-200 I

Orientation

Orient new employees and contract staff on the nine listed topics, from the organization’s philosophy to cultural awareness.

"New employees and contract individuals shall be oriented commensurate with their function or job-specific responsibilities."

4.1 Orientation, job training and competency
12VAC5-381-200 L

Staff development

Provide staff development activities and record participation.

"The organization shall provide opportunities for and record participation in staff development activities designed to enable staff to perform the responsibilities of their positions."

4.1 Orientation, job training and competency
12VAC5-381-200 M

Staff identification

Everyone entering a client’s home for the organization is identifiable by name tag, uniform or other visible means.

"All individuals who enter a client's home for or on behalf of the organization shall be readily identifiable by employee nametag, uniform or other visible means."

3.1 Personnel qualifications and job descriptions
12VAC5-381-200 Q-S

Personnel record retention and security

Keep personnel records three years after employment ends, safeguarded against loss and misuse, with health information kept separately.

"Each employee personnel record shall be retained in its entirety for a minimum of three years after termination of employment."

3.2 Personnel records10.2 Records retention
Va. Code § 32.1-162.9:1 C; 12VAC5-381-200 P

Drug-free workplace and positive results

Drug-free workplace policies, which may include testing for cause and periodic testing; report all positive results to the person’s health regulatory board, if any.

"All positive results from drug testing administered pursuant to this section shall be reported to the health regulatory boards responsible for licensing, certifying, or registering the person to practice, if any."

3.5 Drug testing3.6 Reporting licensed staff to their licensing boards
Va. Code § 32.1-162.9:1 A; 12VAC5-381-110 B

Barrier crimes

Do not hire for paid work anyone convicted of a barrier crime, except one misdemeanor not involving abuse or neglect after five years.

"It shall be the responsibility of the organization to ensure that its employees have not been convicted of any of the barrier crimes listed in § 32.1-162.9:1 of the Code of Virginia."

3.4 Criminal history checks and registry searches
12VAC5-381-110 B-C, E; 12VAC5-381-200 F

Criminal record report timing

Obtain the State Police report within 30 days of employment, dated no more than 90 days before; no direct client contact until it arrives unless directly supervised by a checked employee.

"The organization shall not accept a criminal record report dated more than 90 days prior to the date of employment."

3.4 Criminal history checks and registry searches
12VAC5-381-110 H

Sworn disclosure statement

Every applicant completes a sworn disclosure statement, filed with the criminal record report.

"A sworn disclosure statement shall be completed by all applicants for employment. The sworn disclosure statement shall be attached to and filed with the criminal record report."

3.4 Criminal history checks and registry searches3.2 Personnel records
12VAC5-381-110 D, F-G

Temporary staff, transfers and rehires

Original reports only, except a letter from a temporary staffing agency with the three listed items; new report and statement when someone moves between organizations, except transfers within 30 days to the same owner and leave of up to six consecutive months.

"A new criminal record report and sworn statement shall be required when an individual terminates employment at one home care organization and begins work at another home care organization."

3.4 Criminal history checks and registry searches
12VAC5-381-110 I-K

Denied applicants and confidentiality

Give an applicant denied for convictions a copy of the report; keep reports confidential in locked files for the administrator or designee; no further dissemination except as the law requires.

"All criminal record reports shall be confidential and maintained in locked files accessible only to the administrator or designee."

3.4 Criminal history checks and registry searches3.2 Personnel records
12VAC5-381-210; Va. Code § 32.1-162.11

Indemnity coverage

Malpractice insurance under § 8.01-581.15, $1 million per occurrence general liability, and $50,000 crime insurance or blanket fidelity bond, at all times; contractors also covered.

"The organization shall purchase and maintain the following types and minimum amounts of indemnity coverage at all times:"

1.6 Malpractice and liability insurance
12VAC5-381-220 A-B, D; 12VAC5-381-150 G

Written contract agreementsif any services are provided by contractors rather than employees

A written agreement with the six listed elements for services not provided by employees; contractors follow the organization’s policies, including the sworn statement and criminal record check.

"There shall be a written agreement for the provision of services not provided by employees of the organization."

1.4 Independent contractors and arranged services
12VAC5-381-220 C

When a contractor cannot deliverif any services are provided by contractors rather than employees

A written plan for providing care when a contractor is unable to deliver services.

"The organization shall have a written plan for provision of care or services when a contractor is unable to deliver services."

1.4 Independent contractors and arranged services
12VAC5-381-230 C 7, D

Information before care starts

Before care starts, tell the client orally and in writing the nature and frequency of services, fees, billing and third-party payment, charges they may pay, cancellation notice rules and refund policies.

"Before care is initiated, the home care organization shall inform the client, orally and in writing, of:"

2.5 Client service agreement and disclosure1.5 Financial controls, billing and refunds
12VAC5-381-240 A-B

Complaint procedures and staff

A system for logging, investigating and resolving complaints and recording findings; designated staff for intake, investigation and review; proposed resolution to the complainant within 30 days.

"The organization shall establish and maintain complaint handling procedures that specify the:"

2.2 Complaints, grievances and investigations
12VAC5-381-240 C

Complaint information for clients

At admission, give the client the complaint procedures and the name, mailing address and phone number of the organization’s contact person, the State Ombudsman (Office of the State Long-Term Care Ombudsman, DARS, 5620 Cox Rd, Glen Allen, VA 23060, 804-662-7000) and the OLC Complaint Unit (9960 Mayland Drive, Suite 401, Henrico, VA 23233-1463; 1-800-955-1819 or (804) 367-2106).

"The client or his designee shall be given a copy of the complaint procedures at the time of admission to service."

2.2 Complaints, grievances and investigations2.1 Client rights, conduct and responsibilities
12VAC5-381-240 D

Complaint records

Document every complaint and its status through to resolution; keep records from the last inspection and for at least three years.

"The organization shall maintain documentation of all complaints received and the status of each complaint from date of receipt through its final resolution."

2.2 Complaints, grievances and investigations10.2 Records retention
12VAC5-381-250 A-B, D

Quality improvement program

An ongoing self-assessment of care quality, including contracted services, evaluating the nine listed data areas and acting on problems found.

"The following data shall be evaluated to identify unacceptable or unexpected trends or occurrences:"

9.1 Quality improvement program
12VAC5-381-250 C, E; 12VAC5-381-160 D

Quality improvement committee and annual report

A committee with the four listed members oversees the program; results are reported to the governing body and administrator every year and acted on.

"Results of the quality improvement program shall be reported annually to the governing body and the administrator and available in the organization."

9.1 Quality improvement program1.1 Governing body, administrator and license
12VAC5-381-260

Infection control program

A program to reduce infection risk with the five listed activities, and disposal of sharps and infectious waste under the OSHA Bloodborne Pathogens standard.

"The organization shall implement a program to reduce the risk of infection."

7.1 Infection control
12VAC5-381-270

Drop sitesif the organization uses drop sites

No assigned staff, referrals or advertising at a drop site; records there safeguarded and available to inspectors; operating one as a business office needs a separate license.

"Any client records located at the site shall be safeguarded against loss or unauthorized use."

5.7 Drop sites
12VAC5-381-280 A-D

Client record system

An organized client record system; written policies on retention, reproduction, access, storage, content and completion; confidential and safeguarded records.

"Written policies and procedures shall specify retention, reproduction, access, storage, content, and completion of the record."

10.1 Client records: content and handling
12VAC5-381-280 F

Client record content

Each record holds the eight listed items, from identifying information and the initial assessment to the plan and discharge summary.

"An accurate and complete client record shall be maintained for each client receiving services and shall include, but shall not be limited to:"

10.1 Client records: content and handling
12VAC5-381-280 G-H

Service notes and entries

Signed, dated notes written on the day of service and filed in the record within seven working days; entries current, legible, dated and authenticated; errors struck through and initialed.

"Signed and dated notes on the care or services provided by each individual delivering service shall be written on the day the service is delivered and incorporated in the client record within seven working days."

5.6 Service records: completion and return10.1 Client records: content and handling
12VAC5-381-280 I

Client record retention

Keep client records at least five years after discharge or last contact; minors’ records until at least five years after age 18.

"Records of minors shall be kept for at least five years after the minor reaches 18 years of age."

10.2 Records retention
12VAC5-381-290

Home attendant qualifications

Home attendants speak, read and write English and meet one of the six listed qualifications.

"Home attendants shall be able to speak, read and write English and shall meet one of the following qualifications:"

3.1 Personnel qualifications and job descriptions5.2 Personal care services and home attendant duties
12VAC5-381-360 A

RN responsible for personal care

Designate a registered nurse responsible for supervising personal care services.

"The organization shall designate a registered nurse responsible for the supervision of personal care services."

5.5 Supervision of personnel5.2 Personal care services and home attendant duties
12VAC5-381-360 B

Personal care tasks

ADL help; administering normally self-administered drugs as § 54.1-3408 allows; vital signs if in the plan; reporting changes to the supervisor; documenting services; IADLs as needed.

"Recording and reporting to the supervisor any changes regarding the client's condition, behavior or appearance; and"

5.2 Personal care services and home attendant duties5.3 Medication management
12VAC5-381-360 C-D

Plan of services

An RN-written plan, with the client and family, covering the six listed elements; kept in the record, given to the client and reviewed with the assigned home attendant before services start.

"Copies of the plan shall be provided to the client receiving services and reviewed with the assigned home attendant prior to delivering services."

5.1 Initial assessment and plan of care
12VAC5-381-360 E

Supervision at least every 90 days

Supervision as often as needed, set by the client’s needs, the RN’s assessment and written policies, never more than 90 days apart.

"Supervision of services shall be provided as often as necessary as determined by the client's needs, the assessment of the registered nurse, and the organization's written policies not to exceed 90 days."

5.5 Supervision of personnel
12VAC5-381-360 F

Nurse available during care hours

An RN or LPN available during all hours that personal care is provided.

"A registered nurse or licensed practical nurse shall be available during all hours that personal care services are being provided."

5.8 After-hours care5.5 Supervision of personnel
12VAC5-381-360 G

12 hours of annual in-service

At least 12 hours of in-service training a year for home attendants providing personal care.

"Home attendants providing personal care services shall receive at least 12 hours annually of inservice training and education."

4.1 Orientation, job training and competency
Va. Code § 63.2-1606 A-B

Report suspected adult abuse immediately

Staff paid to care for adults are mandated reporters and must report suspected abuse, neglect or exploitation immediately to the local department of social services or the APS hotline (888-832-3858, 24/7), orally or in writing, with all information behind the suspicion.

"Matters giving reason to suspect the abuse, neglect or exploitation of adults shall be reported immediately upon the reporting person's determination that there is such reason to suspect."

6.1 Reporting abuse, neglect and exploitation
Va. Code § 63.2-1606 F

Employer duties to mandated reporters

Do not prohibit staff from reporting directly; tell employees about the duty to report when they are hired.

"An employer of a mandated reporter shall not prohibit a mandated reporter from reporting directly to the local department or to the adult protective services hotline."

6.1 Reporting abuse, neglect and exploitation4.1 Orientation, job training and competency

Conditional rows apply only if your organization does that activity, such as using contractors or drop sites. Quotes are verbatim from 12VAC5-381 or the Code of Virginia; follow each citation to the official text.

The CareRulebook manual preview on a laptop, showing a table of contents and a policy with its rule citation

CareRulebook

Your Virginia manual, built from this table

Answer a few questions about your organization and CareRulebook builds a policy and procedure manual with your details and the Virginia rule behind every policy. Preview it free before you pay.

  • 35 policies covering every topic in 12VAC5-381-180
  • A 85-rule crosswalk appendix
  • Editable Word and PDF, delivered instantly
  • 12 months of updates when Virginia changes the rules
Preview your manual

$199CareRulebook founding price for the first 50 Virginia organizations, then $249. Not an OLC fee.

Governing body, administrator, RN and home attendants

Governing body

Legally responsible for management, operations and finances. It decides which services you offer, makes sure you are staffed and equipped, and sets up a quality improvement committee.

12VAC5-381-160

Administrator

At least one year of training and experience in direct health care delivery, with at least one year in the last five of supervisory or administrative management experience in home health care or a related health program. The administrator is an employee.

12VAC5-381-170 A

Alternate administrator

Name someone able to act when the administrator is away. The administrator or a designee is available at all times during operating hours and for emergencies, in person or by phone.

12VAC5-381-170 C-D

Supervising RN

An organization providing personal care designates a registered nurse responsible for supervising it. An RN or LPN is available during all hours that personal care is provided.

12VAC5-381-360 A, F

Home attendants

Able to speak, read and write English, and qualified through one of six routes: RN or LPN education, an approved nurse aide program, nurse aide certification, nursing school with a clinical course done, a competency evaluation, or the DMAS Personal Care Aide Training Curriculum (personal care only).

12VAC5-381-290

Training and identification

Home attendants providing personal care get at least 12 hours of in-service training a year. Everyone entering a client’s home for you is identifiable by name tag, uniform or other visible means.

12VAC5-381-360 G, -200 M

Administrator and RN requirements in full: the eight duties, who covers, and nurse cover for every hour of care →

Plans of services and RN supervision

"Such services shall be delivered based on a written plan of services developed by a registered nurse, in collaboration with the client and client's family." The plan covers six things:

  1. An assessment of the client’s needs
  2. Functional limitations
  3. Activities permitted
  4. Special dietary needs
  5. The specific personal care tasks
  6. How often services are given

Keep the plan in the client’s record, give the client a copy, and review it with the assigned home attendant before they start (12VAC5-381-360 C-D).

Supervision follows the client’s needs: "Supervision of services shall be provided as often as necessary as determined by the client's needs, the assessment of the registered nurse, and the organization's written policies not to exceed 90 days." The regulation currently defines supervision as "regular, documented, face-to-face guidance and instruction". A proposed amendment would allow remote supervision; see the proposed changes.

Between visits, "A registered nurse or licensed practical nurse shall be available during all hours that personal care services are being provided." Caregivers write signed, dated notes on the day of service, filed in the client record within seven working days.

A registered nurse reviews a care plan with an older client at his kitchen table, beside a clipboard with a sticky note reading RN visit: every 90 days and a CareRulebook binder
RN supervision as often as the client needs it, and never more than 90 days apart (12VAC5-381-360 E).

Background checks and a drug-free workplace

  • Sworn disclosure statement: every applicant for employment completes a sworn statement of any criminal convictions or pending charges, filed with their criminal record report (Va. Code § 32.1-162.9:1 A; 12VAC5-381-110 H).
  • Criminal record check: get a Virginia State Police report for each paid employee within 30 days of employment, dated no more than 90 days before they start (12VAC5-381-110 B-C).
  • Before client contact: a new employee does not work in direct contact with clients until the original report arrives, unless directly supervised by an employee whose check is complete (Va. Code § 32.1-162.9:1 A).
  • Barrier crimes: you may not hire for paid work anyone convicted of a barrier crime listed in the statute, with one exception: "However, a home care organization or hospice may hire an applicant who has been convicted of one such offense punishable as a misdemeanor that does not involve abuse or neglect if five years have elapsed since the conviction."
  • Drug-free workplace: licensed organizations keep drug-free workplace policies, which may include testing for cause and periodic testing. Positive results are reported to the person’s health regulatory board, if they have one (Va. Code § 32.1-162.9:1 C).
  • Confidentiality: criminal record reports are kept in locked files that only the administrator or a designee can open (12VAC5-381-110 I-K).

Background checks step by step: barrier crimes, transfers, drug testing and records →

Client rights, complaints and abuse reporting

Your client rights policy covers the ten rights in 12VAC5-381-230. "Client rights shall be reviewed with clients or client designees upon admission to the organization. The review shall be documented in the client's record." Before care starts, tell the client orally and in writing what services they will get and how often, the fees, and your cancellation and refund rules (12VAC5-381-230 C 7, D).

  • Fee changes: tell clients orally and in writing within 30 calendar days of learning of a change in what they pay (12VAC5-381-230 C 8).
  • Ending services: give at least five days’ written notice when you decide to end a client’s services (12VAC5-381-230 C 10).
  • Complaints: tell the person who complained your proposed resolution within 30 days of receiving it, and keep complaint records for at least three years (12VAC5-381-240 B, D).
  • Client records: keep them at least five years after discharge or last contact (12VAC5-381-280 I).

State Ombudsman

Office of the State Long-Term Care Ombudsman, Department for Aging and Rehabilitative Services, 5620 Cox Rd, Glen Allen, VA 23060. Phone 804-662-7000. Email dars@dars.virginia.gov.

DARS, Long-Term Care & Ombudsman

OLC Complaint Unit

VDH Office of Licensure and Certification, ATTN: Complaint Unit, 9960 Mayland Drive, Suite 401, Henrico, VA 23233-1463. Toll free 1-800-955-1819; Metro Richmond (804) 367-2106. Anonymous complaints are made in writing.

VDH OLC, File a Complaint

Adult Protective Services

APS hotline 888-832-3858, 24 hours a day, 7 days a week. In an emergency, call 911.

VDSS, Mandated Reporters

At admission, give each client your complaint procedures with the contact details for your organization, the State Ombudsman and the OLC Complaint Unit (12VAC5-381-240 C).

Mandated reporting. Anyone paid to care for an adult, including companion, chore, homemaker and personal care workers, is a mandated reporter in Virginia (Va. Code § 63.2-1606 A). An adult here means anyone 60 or older, or 18 or older and incapacitated (§ 63.2-1603). "Matters giving reason to suspect the abuse, neglect or exploitation of adults shall be reported immediately upon the reporting person's determination that there is such reason to suspect." Reports go to the local department of social services or the APS hotline. As an employer, tell staff about the duty when you hire them, and never stop them reporting directly (Va. Code § 63.2-1606 F).

Virginia home care license fees and timeline

These are the OLC’s fees, set in 12VAC5-381-70. They are paid to the state and are separate from any CareRulebook price.

OLC feeAmountRule
License fee (initial or renewal)$1,50012VAC5-381-70 A
Late renewal fee$5012VAC5-381-70 B
Reissued or replacement license$25012VAC5-381-70 C
Exemption from licensure (one-time)$7512VAC5-381-70 D

The license fee is not refundable. Licenses are renewed every three years, and the OLC makes the renewal application available at least 60 days before your license expires. "Should a current license expire before a new license is issued, the current license shall remain in effect, provided a complete and accurate application was filed on time."

Other costs come from the rules rather than the OLC. Your initial application includes a detailed operating budget and proof of reserve funds to run the organization for the first three months after licensing, as cash, cash equivalents, borrowed funds or a line of credit (12VAC5-381-190 A). You also need the insurance below, and an independent CPA audit of your financial records at least every three years (12VAC5-381-190 C-D).

  • General liability: at least $1 million per occurrence (12VAC5-381-210 B 2).
  • Crime insurance or blanket fidelity bond: at least $50,000 (12VAC5-381-210 B 3).
  • Malpractice insurance: consistent with Va. Code § 8.01-581.15; the regulation sets no dollar amount of its own (12VAC5-381-210 B 1).

VDH says umbrella and excess liability insurance may be used to meet the minimums. Keep the cover in place at all times: the statute says that failing to maintain it results in revocation of the license (Va. Code § 32.1-162.11).

Virginia HCO key facts

License
Home care organization (HCO), from the OLCVa. Code § 32.1-162.9
State fee
$1,500 per 3-year license12VAC5-381-70 A
Apply
60+ days before opening, in the OLC Portal12VAC5-381-40 D
RN
Supervises personal care, at least every 90 days12VAC5-381-360
Policies
35 topics, reviewed every year12VAC5-381-180
Inspections
Unannounced, at least every two years12VAC5-381-80 A
Insurance
$1 million liability; $50,000 crime or bond; malpractice12VAC5-381-210 B
Exempt
Companion, homemaker or chore services only12VAC5-381-30 A

Checked against official sources on October 1, 2026.

Proposed · under executive branch review · not in force

Proposed changes to 12VAC5-381

VDH has two actions on the home care organization regulations in progress. Neither has been published for public comment, and no effective date is set. The current rules on this page stay in force until they change.

  • Standard regulatory action and periodic review of 12VAC5-381

    A general update of the home care organization regulations, combined with a periodic review. The notice of intended action was published in the Virginia Register (Volume 36, Issue 4; comments October 14 to November 13, 2019). The State Board of Health approved proposed amendments on December 10, 2021; they are under Executive Branch Review and have not been published for comment. No comment period or effective date is set, and the current rules stay in force.

  • Remote supervision of personal care aides (12VAC5-381)

    A standard regulatory action on remote supervision of personal care aides. Va. Code § 32.1-162.12 already says the personal care rules must provide for supervision by a licensed nurse through interactive audio or video technology. The notice of intended action was published in the Virginia Register (Volume 38, Issue 17; comments April 11 to May 11, 2022). The State Board of Health approved proposed amendments on March 23, 2023; they are under Executive Branch Review and have not been published for comment. Until the regulation changes, supervision is defined as face-to-face.

The statute already says the personal care rules "shall provide for supervision of home care attendants providing personal care services by a licensed nurse through use of interactive audio or video technology" (Va. Code § 32.1-162.12). Until the regulation is amended, plan for face-to-face supervision.

VDH OLC, Current Regulatory Projects

Virginia home care myths, checked against the source

Do you need a Virginia HCO license for companion or homemaker services only?

No. The HCO regulations do not apply to providers of only homemaker, chore or companion services. Homemaker services stop short of feeding, bed baths, transferring and lifting. Help with activities of daily living is personal care, which needs an HCO license.

"In addition, this chapter is not applicable to those providers of only homemaker, chore or companion services as defined in 12VAC5-381-10."

Can a Virginia personal care agency run without a registered nurse?

No. You must designate an RN responsible for supervising personal care. An RN writes each client’s plan of services, supervision happens at least every 90 days, and an RN or LPN must be available whenever personal care is being provided.

"The organization shall designate a registered nurse responsible for the supervision of personal care services."

Can you start serving clients once your Virginia HCO application is in?

No. Running an unlicensed home care organization is a Class 6 felony. Apply at least 60 days before your planned opening; the Commissioner issues the license only after finding you comply, and applicants are subject to OLC inspection.

"A completed application for initial licensure must be submitted at least 60 days prior to the organization's planned opening date to allow the OLC time to process the application."

Must Virginia personal care aides be certified nurse aides?

No. Nurse aide certification is one of six routes. For personal care, completing the Department of Medical Assistance Services Personal Care Aide Training Curriculum also qualifies, as does a competency evaluation on the personal care tasks. Aides must also speak, read and write English.

"However, this training is permissible for home attendants of personal care services only."

Can a nurse supervise Virginia personal care aides by video?

It depends. Not yet under the regulation. The statute says the rules must provide for supervision by interactive audio or video, but the amendment to do this is still under Executive Branch Review. The current regulation defines supervision as regular, documented, face-to-face guidance.

"Regulations governing the delivery of personal care services shall provide for supervision of home care attendants providing personal care services by a licensed nurse through use of interactive audio or video technology."

Does any criminal conviction bar someone from working for a Virginia HCO?

No. Only barrier crimes do, and even then a single misdemeanor that did not involve abuse or neglect is allowed after five years. Every applicant still gives a sworn disclosure statement, and you need the State Police report within 30 days of hire.

"However, a home care organization or hospice may hire an applicant who has been convicted of one such offense punishable as a misdemeanor that does not involve abuse or neglect if five years have elapsed since the conviction."

Is liability insurance optional for a Virginia HCO?

No. You need malpractice insurance, at least $1 million per occurrence of general liability, and crime insurance or a fidelity bond of at least $50,000, at all times. VDH accepts umbrella and excess liability policies toward the minimums. Letting cover lapse results in revocation of the license.

"Failure to maintain these requirements shall result in revocation of the home care organization's license."

Does each Virginia branch office need its own license?

No. Branch offices operate under the main license. Send OLC the branch address and it issues an updated license within 10 business days. A drop site used as a business office is different: it counts as a separate organization and needs its own license.

"Branch offices shall be operated under the initial license issued to the home care organization and shall not be required to obtain an additional license."

Are companion and homemaker workers exempt from reporting adult abuse in Virginia?

No. Anyone paid to care for an adult, including companion, chore, homemaker and personal care workers, is a mandated reporter and must report suspected abuse, neglect or exploitation immediately to the local department of social services or the APS hotline (888-832-3858).

"Any person providing full, intermittent or occasional care to an adult for compensation, including, but not limited to, companion, chore, homemaker, and personal care workers;"

Frequently asked questions

How much does a home care license cost in Virginia?

The OLC charges $1,500 for each initial and renewal license application, and it is not refundable. A license lasts three years. There is a $50 late fee if you miss the renewal date and $250 to reissue a license. These are state fees, not CareRulebook prices.

How long does it take to get a home care license in Virginia?

The regulation asks for a complete application at least 60 days before your planned opening date, to give the OLC time to process it. An incomplete application becomes inactive six months after the OLC receives it, and you would then reapply with a new fee.

Do I need a license for companion or homemaker care only?

No. The home care organization regulations do not apply to providers of only homemaker, chore or companion services. Homemaker services do not include feeding, bed baths, transferring, lifting, putting on braces, cutting nails or shaving with a blade. Offering any of those is personal care, which needs a license.

Do I need a nurse to open a home care agency in Virginia?

For personal care, yes. You designate a registered nurse to supervise personal care. The RN writes each client’s plan of services, supervision happens at least every 90 days, and an RN or LPN must be available during all hours that personal care is provided.

What policies does a Virginia home care organization need?

12VAC5-381-180 lists 35 topics: 18 administrative and operational, 6 financial, 7 personnel and 4 admission and discharge. The governing body approves them and they are reviewed at least once a year. Clients and their representatives can ask to see them.

Can a nurse supervise aides by video?

Not yet under the regulation. The statute says the personal care rules must provide for supervision by a licensed nurse through interactive audio or video, but the amendment to do this is still under executive branch review. The current regulation defines supervision as regular, documented, face-to-face guidance.

How often will the OLC inspect my agency?

The OLC makes unannounced on-site inspections as needed, and at least every two years. If it finds deficiencies, you send an acceptable plan of correction within 15 working days of receiving the report and finish the corrections within 45 working days of the last inspection day.

What insurance does a Virginia home care organization need?

At least $1 million comprehensive general liability per occurrence, third-party crime insurance or a blanket fidelity bond of at least $50,000, and malpractice insurance consistent with Va. Code § 8.01-581.15, all kept in place at all times. VDH says umbrella and excess liability insurance can count toward the minimums.

Get Virginia rule-change alerts

VDH has two proposed amendments to 12VAC5-381 under executive branch review, including remote supervision of personal care aides. Leave your email and we will tell you when either moves forward and what it changes in your policies.

No spam. Only emails about Virginia home care rule changes. How we use your email.

Keep reading

Sources

  1. 12VAC5-381, Regulations for the Licensure of Home Care Organizations · Virginia State Board of Health (Virginia Administrative Code, law.lis.virginia.gov) · retrieved October 1, 2026
  2. Code of Virginia §§ 32.1-162.7 to 32.1-162.15, Home care organizations (incl. § 32.1-162.9:1, barrier crimes, criminal records checks and drug testing) · Virginia General Assembly (Code of Virginia, law.lis.virginia.gov) · retrieved October 1, 2026
  3. Code of Virginia §§ 63.2-1603 and 63.2-1606, Protection of adults: definitions and mandated reporting · Virginia General Assembly (Code of Virginia, law.lis.virginia.gov) · retrieved October 1, 2026
  4. Home Care & Hospice (Division of Acute Care Services) · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  5. Current Regulatory Projects · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  6. Office of Licensure and Certification · Virginia Department of Health · retrieved October 1, 2026
  7. Requesting User Access as an Applicant for Licensure (VDH OLC Portal) · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  8. Division of Acute Care Services · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  9. Contact Us · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  10. Code of Virginia §§ 32.1-102.1 to 32.1-102.1:3, Certificate of Public Need · Virginia General Assembly (Virginia Law, LIS) · retrieved October 1, 2026
  11. QSO-26-11-HHA & Hospice: Six-Month National Moratoria on Hospice and Home Health Agency Enrollment (May 20, 2026) · Centers for Medicare & Medicaid Services · retrieved October 1, 2026
  12. Applications & Forms · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  13. File a Complaint · Virginia Department of Health, Office of Licensure and Certification · retrieved October 1, 2026
  14. Long-Term Care & Ombudsman · Virginia Department for Aging and Rehabilitative Services, Office of the State Long-Term Care Ombudsman · retrieved October 1, 2026
  15. Mandated Reporters: Training & Resources · Virginia Department of Social Services · retrieved October 1, 2026
Build your Virginia manualfrom $199